What is Letter Builder?

"Letter Builder" is a system for creating letters in various formats according to the user's needs easily, in less time, using technology for online or external communication in government offices.

Who can use Letter Builder?

Any government officer from a2i can seamlessly utilize the Letter Builder tool to efficiently draft and manage official correspondence, streamlining administrative processes and enhancing communication within the organization. By leveraging this user-friendly platform, a2i personnel can enhance productivity and ensure the timely delivery of crucial letters and documents.

How Letter Builder Works?

Letter Builder offers an extensive array of government letters for internal and external purposes. Users can explore the versatile collection, download letters, and also create new ones or edit existing ones to suit their specific communication requirements efficiently.

Accessing Letter Builder.

Letter Builder is tailored specifically for public officers, offering a convenient solution for drafting and managing official correspondence. Simply access the platform at http://beta-letterbuilder.sentineltechno.com and log in using your agency email (e.g., abc.a2i@gmail.com) to get started. Enhance efficiency and streamline communication within your organization with this intuitive tool designed to meet the needs of government agencies.

Creating and Editing Letters

Upon logging into the Letter Builder system with their agency email, users will immediately have access to the Template Manager section. This section will be intuitively organized into multiple subsections for easy navigation. The dashboard within the Template Manager will present users with a comprehensive overview of all available templates, accompanied by brief descriptions for each, facilitating quick selection based on specific needs.

Under the "Templates" option, users will have the ability to create their own letter templates tailored to their agency's requirements. Additionally, users can conveniently view all their created templates in a list format under the "My Templates" section for efficient management. To make modifications or updates to a letter template, users simply need to open it in the built-in editor, ensuring seamless customization and adaptation as needed. This user-friendly interface empowers users to efficiently manage and personalize their letter templates to suit their unique needs and preferences.

Downloading Letters

In addition to editing letter templates, users can also conveniently preview their templates before finalizing them. This preview feature allows users to ensure the layout and content meet their expectations. Furthermore, users have the option to download letter templates in various formats to suit different needs.

Users can download letter templates as PDF files for easy sharing and printing, ensuring compatibility across different platforms. Additionally, users can choose to download templates as a zip file, which includes multiple files for enhanced versatility.

The zip file contains a PDF version of the letter for immediate use, an HTML file for previewing the letter template in a web browser, and a bootstrap file for generating a web-based preview with the help of Bootstrap framework. This comprehensive download option ensures users have the flexibility to utilize their letter templates in various contexts and formats, enhancing usability and convenience.